A new fixed term vacancy exists within the HR department for an HR Administrator on a party time basis (17.5h) until February 2025.
PURPOSE OF POST:
- To support the Group HR department in providing a comprehensive HR service to the SMMT Group of companies, including SMMT Ltd, SMMT Industry Forum and The Motor Ombudsman.
- To maintain accurate HR records in accordance with legislative requirements.
- To assist in effective absence monitoring across all three companies.
- To effectively manage all training requirements for SMMT Group employees.
- To provide administrative support to the team in key areas.
QUALIFICATIONS / SKILLS / ATTRIBUTES REQUIRED BY JOB HOLDER:
- IT literate (particularly Word, Excel, Outlook)
- Strong administration skills with an appreciation of the confidential nature of the role
- Previous demonstrable administrative experience
- Good communicator (written and oral)
- Strong interpersonal skills and ability to work with people at all levels
- Team player
- Flexible and able to multi-task
- Well organised and able to prioritise
- Keen attention to detail
MAIN DUTIES INCLUDE:
Absence Management
- Responsibility for maintaining the records for the absence monitoring systems for SMMT Group including:
- Monitoring accurate input of leave bookings and advising staff on how to input correctly
- Providing advice to flexi co-ordinators to ensure records for absence (holiday, sickness, business absence, appointments, etc) are recorded accurately
- Monthly reporting against KPIs
- Supporting the Senior HR and CSR manager with the implementation of the absence management and Hybrid Working policy
Recruitment
- Support the HR Adviser in the recruitment process from start to finish for the SMMT Group, including:
- Liaising with recruitment agencies
- Co-ordination of interviews
- Candidate correspondence
Training
- Responsible for the co-ordination of SMMT Group’s training plan and delivery of it, including:
- Responsibility for recording spend against training budget
- Creation of the company training plans from Performance and Development Reviews
- Co-ordination and booking of all external training courses
- Responsible for ensuring all training is evaluated and recorded for review at management level
- Responsible for setting all staff up with relevant compliance training through the Kallidus system
General Human Resources Duties
- Leading on the administrative responsibilities within the HR team including but not limited to:
- Training administration
- Recruitment administration and Co-ordination
- New Starters and Leavers process including reference checks
- Report generating – attendance, KPIs, benefit renewal data
- Staff survey generation and co-ordination
- Staff assessments (3 and 6 month) – probationary periods – monitor completion
- HR record keeping – maintaining electronic files
- New staff induction co-ordination
- Posting staff updates on the HUB
- Responding to staff queries or sign posting where appropriate
- Assisting on relevant projects cross departmentally
Prospective candidates for the role should contact hr@smmt.co.uk with a CV and covering letter by 12 July 2024.
